Electronic Records Management

__________ is any information that is important to you in carrying out your work and

to your organization.

• Record

• Report

• Knowledge

• Data

________ is an automated system that creates or manages data about an organization's activities.

• Business system

• Records management metadata system

• Electronic document management system

• Electronic recordkeeping system

________ provides best practice guideline on how records should be managed to ensure authenticity, reliability and completeness

• MS ISO 16175-3:2012

• National Archives Act 2003

• Z39.50

• ISO 15489

Before the World War II, recordkeeping becomes simple because of ________

• larger corporation

• minimal division of labor

• complex internal communication

• complex chain of command

A records comprises not only content, but also information about the context and __________.

• structure

• account

• organization

• use

Which of the following statement is true about records integrity?

• the record can be trusted

• the record is incomplete and altered

• the record can be proven

• the record is inviolability

Throughout the electronic records management lifecycle, it is essential to maintain __________ and privacy.

• captivity

• susceptibility

• security

• creativity

Which of the followings is the format of electronic records?

• Virtual document

• Text based document

• Open text document

• Embedded document

Which of the following is true?

• The life cycle of electronic records is longer than the life cycle of conventional records.

• Electronic records can survive without active strategic intervention to migrate the records onto new systems.

• Planning of electronic records should assign responsibility for ensuring that records are scattered and released.

• The life cycle of electronic records starts from the creation process.

All of the followings are concern to the act and regulation of electronic records, except

• Akta Telekomunikasi 1950

• Akta Penyiaran 2003

• Akta Tandatangan Digital 1997

• Akta Komunikasi dan Multimedia 1998