Airtable - Choosing what to see

To reduce the number of fields we are looking at in an Airtable Database we can

• Hide

• Filter

• Group

• Sort

Answer explanation

We can choose to HIDE fields that we don't need to look at.

Clicking on the magnifying glass or entering Ctrl+F allows us to search for the entered characters

• throughout the whole database.

• throughout the whole table.

• throughout all the records currently being viewed.

• throughout the entire field we are investigating.

Answer explanation

It only searches in the records and fields we are currently viewing.

It will not find the characters in any fields or records that have been hidden or filtered out.

To reduce the number of records we are looking at in a table we can use

• Hide

• Filter

• Group

• Sort

Answer explanation

We can Filter records to only show the ones that match the criterion(a) we set.

You can show or hide any of the fields in the table.

• True

• False

Answer explanation

You cannot hide the Key field (the first one on the left)

We can download and use Airtable databases

other people have created for free by clicking on

• Bases

• Templates

• Marketplace

• Universe

Answer explanation

The

Airtable

Universe

If we sort our data and choose to Keep sorted,

the field we are sorting on will be shaded in

• Blue

• Green

• Orange

• Pink

• Purple

Field descriptions can be used to better describe the data that should be stored in that field. You see them by ...

• Clicking on the down triangle next to the field name.

• Clicking on the (i) next to the field name.

• Looking in the box under the field name.

• Rolling your mouse cursor over the field name.

Answer explanation

(i) for information.

Although, in Airtable, the circle is shaded in grey.

If we choose to sort a Single Select Field from First to Last,

the records will always appear in alphabetical order based on that field.

• True

• False

Answer explanation

A Single Select Field will be sorted into the order the options are listed in when the field is customised.

Usually this will be alphabetical but not always.

If we have chosen not to display some fields, the appropriate button tells us how many fields are not showing and the button is shaded in

• Blue

• Green

• Orange

• Pink

• Purple

Answer explanation

Grouping of data can be done on

• Single Select Fields

• Date fields

• Numeric fields

• Checkbox

Answer explanation

You can group your records on any of these types of fields.