Week 12 - Records Management

What partial statement below most captures the definition of records management?

• All records should be kept / retained indefinitely.

• The final phase of a record is its destruction.

• Control of records from creation to disposition.

• Records do not include things like reports or letters.

In the Alphabetic Storage Method, records are easy to find because it's a(n)​ (a)   system.

• Direct
• Indirect
• Misdirect
• Direct
• Detected

What term below best matches what an Out Folder is?

• Records and correspondence.

• Replaces a folder that's been removed.

• Used for outgoing files.

• A removed folder or file.

In the Subject Storage Method every record must be...

• Encrypted to protect its contents.

• Colour coded in grayscale.

• Uncommon

• Read completely.

Numeric Filing that is Consecutive is also known as (AKA):

• Straight-number filing.

• Three-digit divisions.

• Accession log.

• Cross-referenced.

If you had to index for filing "The ¢ & $ Store", from Key Unit to the end, what it would it look like?

• CENTS & DOLLAR STORE

• CENTS AND DOLLAR STORE THE

• CENTS & DOLLARS STORE THE

• THE CENTS AND DOLLAR STORE

How would you index the following, from Key Unit to the end, how would it look: "East/West X-Z Videos"?

• EASTWEST XZ VIDEOS

• East-West XZ VIDEOS

• VIDEOS EAST-WEST X-Z

• EAST/WEST X TO Z VIDEOS

How would you index, from Key Unit to the end, "MacNeil's & McPherson's Veggie Place"? ​ (a)  

• MACNEILS AND MCPHERSONS VEGGIE PLACE
• MACNEIL'S AND MACPHERSON'S VEGGIE PLACE
• VEGGIE PLACE MACNEILS AND MACPHERSONS

Which of the following is correctly indexed, based on "500-550 Upper Court Spa"?

• 500-550 UPPER COURT SPA

• UPPER COURT SPA 500-550

• SPA UPPERCOURT 500

• 500 UPPER COURT SPA

Open-Ended. Please type your answer in your own words.

There are identical companies called Betty's Bakery in Toronto. One is at 300-301 Ontario Street and the other at One Yonge

Street. How would you index, from Key Unit to the end, the second one?

Evaluate responses using AI:

OFF

Answer explanation

BETTYS BAKERY TORONTO ONTARIO YONGE STREET ONE