Records Retention Schedule

Who will be the presenter for the office retention schedules module?

• David Brown

• Maria McCashen

• Emily Johnson

• John Smith

What is the main purpose of office retention schedules?

• To develop detailed information for state agency specific schedules

• To manage records by providing staff with a shorter list of familiar records

• To provide overviews of topics related to retention and disposition of government records

• To create a list of all government records

What is the unique number assigned by the state archives to each record series in a local government schedule or a state general or state agency specific schedule?

• Department or unit

• Schedule item number

• Event that closes a particular file

• Retention period

What is the benefit of creating office retention schedules for electronic records?

• To remind staff that electronic records exist

• To prevent the government from dealing with a mess of electronic records

• To apply different schedule items to electronic records

• To make electronic records invisible on computers

What is a case file retention sheet?

• A formal schedule for state agencies

• A list of records related to purchasing

• A subset of an office retention schedule

• A guide specifically created for case files that contain records with different retention periods

How can office retention schedules help manage electronic records?

• By providing guidance to staff on what records should be in the case file

• By ensuring that electronic records are purged

• By reminding staff that electronic records exist

• By making electronic records invisible on computers

What is the main purpose of distributing office retention schedules to staff?

• To make staff aware of their records management obligations

• To create room by getting rid of unnecessary paperwork

• To educate and remind staff about records they work with

• To delegate records management responsibilities

What is the benefit of making office retention schedules part of official policy?

• To make staff aware of their records management obligations

• To introduce new staff to office schedules

• To explain why a record can't be provided upon request

• To demonstrate the importance of records retention in the organization

What is the main goal for creating office retention schedules?

• To create a list of all government records

• To make records retention and disposition easy to understand and carry out

• To discuss office schedules during staff orientation

• To promote the creation and use of office schedules

What is the purpose of setting up a formal disposition day each year?

• To remind staff of the benefits of office schedules

• To demonstrate the importance of records retention in the organization

• To make staff aware of their records management obligations

• To announce the day with a friendly reminder for staff to clean out their files