PFQ1 IM 326 ON RECORD MANAGEMENT

What is the primary goal of record management in personnel administration?

• Data entry

• Data deletion

• Data storage

• Data organization

Which of the following is NOT a benefit of effective record management?

• improved decision-making

• enhanced data security

• increased workload

• efficient retrieval of information

Who is responsible for overseeing record management in an organization?

• Human Resource

• IT Department

• Line Managers

• All of them

Which of the following is an example of a record in personnel management?

• Email communication

• Sticky note

• Office supplies

• Employee performance review

What is the purpose of a records retention schedule?

• To determine who cn access records

• To destroy all records after a certain period

• To define how long records should be retained

• To organize records alphabetically

True or False: Electronic records are generally more secure than physical records.

• TRUE

• FALSE

Which of the following is a best practice for maintaining the integrity of records?

• Regular backups and data replication

• Storing records in open access areas

• Sharing access credentials with everyone

• Making frequent uncontrolled changes

Which law governs the protection and privacy of personal data in any countries?

• GDPR (General Data Protection Regulation)

• HIPPA (Health Insurance Portability and Accountability Act)

• FERPA (Family Educational Rights and Privancy Act)

What is the process of converting physical records into digital format called?

• Data mining

• Data migration

• Data encryption

• Data scanning

True or False: Record retention requirements vary depending on the type of record and legal regulations.

• TRUE

• FALSE