Administrative and Secretary Vocabulary Quiz

What is the role of a Secretary?

• A person who handles incoming calls.

• A person responsible for administrative duties in an office.

• A person who oversees office operations.

• A person who performs data entry tasks.

Which term refers to someone who performs administrative support tasks?

• Administrative assistant

• Clerical worker

• Receptionist

• Office manager

What does an Office Manager do?

• Oversees office operations.

• Manages calendars.

• Handles incoming calls.

• Organizes and stores documents.

What is the primary duty of a Receptionist?

• Creating and sending bills for payment.

• Handling incoming calls and greeting visitors.

• Maintaining organized records and files.

• Organizing and maintaining schedules.

What are Clerical duties?

• Managing calendars and setting up meetings.

• Routine tasks such as filing, typing, and scheduling.

• Interacting with clients to assist with their needs.

• Writing down what someone else is saying.

What does Filing involve?

• Organizing and storing documents.

• Inputting data into computer systems.

• Maintaining organized records.

• Creating and sending bills for payment.

What is Data Entry?

• Organizing and distributing incoming mail.

• Handling incoming and outgoing calls.

• Inputting data into computer systems.

• Managing calendars.

What does Appointment Scheduling entail?

• Managing calendars and setting up meetings.

• Writing on a computer or typewriter.

• Creating and sending bills for payment.

• Maintaining organized records and files.

What is meant by Correspondence?

• Interacting with clients to assist with their needs.

• Organizing and distributing incoming mail.

• Official notes documenting what was discussed in a meeting.

• Letters, emails, and communication between people.

What are Meeting Minutes?

• Creating and sending bills for payment.

• Routine tasks such as filing and typing.

• Official notes documenting what was discussed in a meeting.

• Organizing and maintaining schedules.