TOPIC 5 & 6 QUIZ

List the criteria used to determine which delegates should be invited to a meeting.

Give THREE duties of a chairperson during a meeting.

• They keep the meeting focused to the topic

• They ensure that the objectives of the meeting are met

• They ensure that the delegates understand what is being discussed

• They invite attendees to the meeting based on the type the meeting being held

Why is it recommended that the role of the chairperson be rotated?

• To build leadership skills

• To avoid over burdening one member

• To increase awareness that being a chairperson can be demanding

• To allow others a chance at being chairperson (to gain experience)

List FOUR different types of meetings.

• Formal meeting – where there are attendees invited, chairperson is present and there’s an agenda

• Informal meeting – this could be a discussion between colleagues or chatting down the passage

• Once-off meeting – this may happen only if there is a specific issue to discussed or information needs to be relayed to staff

• Regular meeting – happens very often, could be on set days or times (daily, weekly etc)

Select THREE role–players in a meeting.

• Minute-taker

• Sound checker

• Notes-taker

• A secretary

• A chairperson

Explain why a meeting requires an agenda.

Name TWO methods that can be used to reach a decision in a meeting.

• Voting

• Handshake

• Agreement

• Consensus

Why is it important to implement a cleaning programme?

Suggest how a cleaning schedule can be communicated to staff and what the staff should be informed about.

Explain to the staff the correct use of chemicals in order to prevent the misuse thereof.