Which of the following is an input to the Plan Procurement Management process?

You have completed a nine-month project, and you are in the closing stage. The project completed on time and under budget and everyone in you department has congratulated you on your achievement. The vice president of your company heard about the success of your project and wants a summary overview of project performance so that he can talk about your success at the next board meeting.

What should you provide to him?

Two qualified vendors have been identified for a project. The requesting organization is capable of performing the work, but it was deemed less cost-effective to do so. During vendor selection, the project manager learns that one vendor already works with a competitor and are restricted by an exclusivity clause, The other vendor is not available during the required time frame.

What might the project manager have done differently to avoid this situation?

Where would you look to find what activities should be performed to close out contracts on your project?

Services are still being billed to the project even though the project manager believes no additional services are required or requested.

What is the best course of action for the project manager to take?

You are leading a project with some of the deliverables outsourced to a vendor. You have been working closely with your procurement administrator to ensure hat all claims, invoices, and final payments have bee finalized with the vendor. Terms and conditions of the contract have been met, and all deliverables have been accepted.

What should you do next?

A project to design and develop a new prototype medical device will require several vendors to develop the subcomponents. As you review the responses to the RFP, you realize that all the vendors plan to re-use your competitors’ designs. This “re-use” is unacceptable for your company.

What is your best course of action?

Services per the contract agreement with the vendor were delivered and signed off by the project manager.

What else must the project manager do?

Per organizational policy, any commodities purchased for a project must be either the least cost option available or a sole source.

Which project process and tool and technique does this most impact?

You are managing a project that is nearing its end and planning to settle all pending claims with the vendors. In one case, you are not satisfied with the delivery of their final product. All conversations with the vendor have been ended in an impasse.

What should you do in this situation?

The project manager is in discussions with vendors about their bids that came in higher than expected. Additionally, according to the vendors’ responses, none of them will be able to deliver by the deadline requested. The project manager talks to the sponsor and other key project stakeholders to see if additional funds are needed to cover the extra costs and deliver on schedule.

Which process is the project manager performing?

Which element of the project management plan is NOT typically updated as an output of the Conduct Procurements process?

A vendor on a time and materials (T&M) contract to deliver corn for testing a new ethanol production facility is able to acquire the contracted materials at a dramatically lower price than expected due to a crash in the commodities market. The corn represents the single biggest expense for the project.

What is the best course of action?

A domestic vendor that is supplying the most critical component for a project you are leading is acquired by a major foreign conglomerate. The conglomerate has a history of replacing the executive team in the companies they acquire with new people from their corporate office. The only change that affects your project is that invoices are now payable to the conglomerate’s corporate office.

Which of the following project artifacts will you least likely need to update?

For a project, strict quality specifications must be followed, and all project team members were required to read and sign off on the quality management plan, acknowledging complete understanding of the specifications. The project manager suspects that one or more of the project’s primary material vendors is not supplying parts that meet project quality specifications.

What should the project manager do first?

A project manager needs to secure a vendor to supply the avionics for a new line of small aircraft. There are only two vendors that are capable of meeting the requirements based on the procurement statement of work, and only one of the vendors has responded to a request for proposal (RFP). The project manager needs to evaluate the vendor’s proposal.

Which procurement document would provide a reasonableness check against the proposal submitted by the vendor?

During your project, you had contracted with an electrician to help with the electrical work for constructing an office building. You have completed your project ahead of schedule and under budget. You want to close out this procurement. However, you are unsure where you can find the requirements for the formal procurement closure.

What should you do?

Your procurement manager has asked you to compare the current schedule and cost performance of the installations against what was promised in the agreement with the vendor.

What is the comparative process the procurement manager has asked for called?

You are in the planning stage of a large project, which will require contracts with various vendors and suppliers to produce the project’s deliverables. With the procurement management plan and make-or-buy analysis complete, you are about to begin the development of a document that will outline the procurement strategy for the project.

Which of the following are you least likely to include in this document?