Free Printable 12. Procurement Management

Worksheets

12. Procurement Management

Total questions: 12

Worksheet time: 9mins

Name

Class

Date

You are leading a project in a small startup company with decentralized purchasing. A supplier informs you that they have excess inventory that can be purchased at a reduced price. You review the project's inventory needs and find that most of the excess inventory offered by the supplier can be used for the project. What is your best course of action?

Refer the supplier to the project sponsor for procurement

Negotiate and sign a procurement contract with the supplier

Refer the supplier to the procurement department

Refer the supplier to the project management office (PM0)

You are constructing an office building for your Client. You decide to outsource painting and electric work from a third party. You created a detailed work description and ask bidders to apply for this part of the Project. The document you just prepare is known as :

Procurement SoW

Request for Proposal (RFP)

Request for Information (RFI)

Project Scope Statement (PSS)

A project has to procure goods and services from a seller. Some aspects of the procurement are well-defined up-front while others will be known only after initial deliverables are validated and accepted. What contracting technique would work best for this procurement?

Multi-tiered structure

Cost plus award fee

Procurement audit

Request for quotation

You are managing a large Project with many Contractors working on it. A Stakeholder come to you and inform you that He never received the status report from one of your Contractor. What will your next step be?

Stop the payment and ask for clarification

Call the Contractor

Review the Communication Management Plan

Inform the Management

A vendor has been contracted by a buyer to develop a new device. The vendor insisted that the contract thoroughly capture the device specifications. The buyer does not have clear requirements upfront and, therefore, requested that the vendor develop the device using agile. The vendor delivers as per the contract, but the buyer is not satisfied with the Outcome. Which Agile Manifesto's value was most likely not appropriately applied?

Business people and developers must work together

Individuals and interactions over processes and tools

Pair programming over continuous integration

Customer collaboration over contract negotiations

A project manager invited several vendors to a pre-bid conference. After a private conversation with one of the vendors who had an inquiry about a new mandatory government requirement, the project manager sent an email to the vendor to address the question. The project manager realizes that the requirement should have been included in the project scope baseline and the statement of work (SOW). What should the project manager do in this situation?

No further action is needed as the vendor's question have been addressed

Update the statement of work and the scope baseline, and communicate the changes to all vendors

Update the statement of work and the scope baseline, and hold another pre-bid conference

Update the SOW, submit a change request to update the scope baseline, and communicate the changes to all vendors

Due to the lack of expertise, some agile project deliverables will need to be outsourced to external vendors. The performing organization wants to ensure that the selected vendor will use agile as their delivery method to produce the contracted deliverables. What is the best course of action for the project manager?

In the source selection criteria, specify that the vendor must use agile as their project management approach

Colocate the agile project team of the performing organization with the project team of the to-be-selected vendor

Develop the deliverables in-house since this is always the best and cheapest approach to run agile projects

Select the vendor based on the best technical approach and lowest cost and set up agile training for the vendor

A key project deliverable has been outsourced to Vendor. The vendor delivered on contract, and the project manager has completed all activities associated with the Control Procurements process.

What should the Project Manager do next?

Pay vendor's invoice

Approve the deliverable received from the vendor

Conduct an Audit

Measure Stakeholder Satisfaction

As project manager for small university, you are currently in the process of selecting vendor to develop a textbook and other training material for new course. Several vendor are interested in bidding on the contract. During bidder conference, one of the prospective supplier ask about ownership of the intellectual property that will be created from the project.

Which project document should have this information at this stage of the project?

Seller Proposal

Requirement documentation

Source selection criteria

Procurement contract

10.

You are managing a project that involves vendors. Midway into project execution, the Sponsor hands you a formal letter from the Customer informing you that your project has been terminated effective immediately. You are shocked since the project was going well and was forecasted to finish ahead of scheduled and under budget. What should you do first?

Have your attorney call the Customer's attorney

Call a meeting with the Customer

Continue doing project work until the Customer notifies you directly

Close the contracts with the vendors

11.

You have taken over on a Project with a Vendor whre scope and requirementts have been missed. You notice miss-communication and mixed message are common. You set a meeting with your team and the Vendor's team. The meeting is extremely important to get right. What will you do next?

Speaks slowly and clearly with the Vendor's team, at a louder volume if necessary

Confirm they hear your message, determine if they agree and identified nuanced or unintended message they may have received

Only communicate with the Vendor in writing, so you have a trail of proof if anything goes wrong in the future

Prepare the claim for the mishandled scope of your project through your Procurement team.

12.

You put together a resource plan for a large amount of physical inventory to be purchased from overseas. You ordered inventory during project execution, however global supply chain were impacted and the shipment was delayed by 3 months, significantly impacting your project. What should you have done differently?

Hire a Resource Manager to take care of the resource tasks on you rproject

Planned startegically about the timing from order to delivery usage, managing resource risk and their response

Ensured a means to track the inventory from arrival onsite to the delivery of an integrated product

Source the inventory locally to reduce the impact of global supply chains

Reset

12. Procurement Management

Total questions: 12

Worksheet time: 9mins

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