WorksheetsPSMS Exercise 4.1
Total questions: 20
Worksheet time: 10mins
Except as otherwise provided in the GAA, the stock on hand of supplies, materials and equipment spare parts, acquired through ordinary and emergency purchase, shall at no time exceed the normal time requirement of how many months?
1 month
2 months
3 months
4 months
A method wherein the latest demand figure is added to the running sums and the oldest demand subtracted:
Moving Average
Last Period Technique
Experimental smoothing method
Averaging technique
Two (2) months’ supply is determined by computing the average monthly consumption of the agency for the last ______ months plus 10% allowance for contingencies multiplied by two (2).
3 months
6 months
9 months
12 months
Failure to deliver within the prescribed period shall render the supplier/contractor liable for penalty, usually in the form of liquidated damages in the amount of one-tenth of one percent of the total cost of undelivered items in the contract shall be deducted for every day of delay.
Once the stock level reaches ROP, an order is initiated for additional stock.
Extension of time of delivery may be granted only when?
In cases of force majeure or fortuitous event, or an act of God
Any reason beyond the control of the contractor
Delay is attributable to the owner or the like
All of the above
All supplies shall be adequately contained, packed, crated, cased, bundled, wrapped or sealed to prevent damage, spoilage and loss. They must be plainly labelled and marked on the outside showing the exact contents.
All items to be inspected shall be accepted first by the Accountant, as the case may be.
The following are the objective/s of packing the items, except:
Protect the goods against all normal transportation hazard
Facilitate handling, loading and storage of goods
Limit the packing or container space and weight to a minimum in order to obtain the lowest transportation rates and charges
None of the above
Requisitions for supplies and materials drawn during the last days of December intended to be paid out of the unexpended balance of appropriation for supplies and materials shall be allowed.
The following are the general procedures in conducting inspection. Which is/are not?
Upon receipt of the request for inspection, check the following documents as to completeness and authenticity (a) PO/Contract or their equivalent, and (b) Supplier’s invoice/delivery receipt
Proceed to delivery site and conduct inspection and testing procedures, if applicable
Prepare inspection report immediately after inspection for submission to the agency’s inspector’s supervisor
None of the above
What is the common unit of measure in determining the quantity lumber?
Cubic meter
Square meter
Board foot
Boxes
Which of the following is not related to inspection of supplies/materials/equipment?
Look into the compliance with the standards and specifications as stated in the contract
Inspection shall be undertaken by the authorized inspector of the agency
Inspection shall be undertaken by the authorized inspector of the agency
The officials responsible for or in-charge of accepting deliveries of procured items shall, within twenty four (24) hours from such acceptance, furnish the COA auditor copies of delivery documents
None of the above
Supplies or property tested and found to be in accordance with required specifications shall be rejected.
Random sampling refers to sampling technique which is done when items included in the sample are completely taken at random from the entire delivery or from s selected group within it.
Supplies or property whose quality analysis shows a deficiency of less than ten (10%) percent may be accepted, provided they shall serve the purpose for which they were purchased, the defect is minor and the contract price is reduced according to the deficiency found.
COA Circular No. 2012-001 dated June 14, 2012 refers to what?
Revised guidelines and documentary requirements for common government transactions
Government Procurement Law
Government Auditing Code
Bayanihan to Heal as One Act (BaHO Act)
Damaged items that are not disclosed or incorrectly marked, as such, shall not be subjected to corresponding reduction in price.
Supplies or property whose quantity is short by volume, weight, actual count, etc. shall be subject to reduction on contract price at an amount equivalent to the shortage, provided said deliveries are ____________ the agency or unit.
Returned by
Acceptable to
Destroyed by
Not paid by
To effect disbursements of public funds for the settlement of government obligations, the basic requirements to be complied with are:
Appropriateness of account classification
Legality of the transactions
Certification of the incurrence of the expenditures by the duly authorized signatory/officer of the agency
Submission of the required documents to substantiate the transaction
All of the above
