Accountability over cash advances and collections shall be extinguished upon liquidation.

Accountability over Property, Plant and Equipment (including semi-expendable properties) shall be extinguished upon return of the item to the Property Officer.

The new capitalization threshold for a tangible asset to be recognized as Property, Plant and Equipment is P50,000 and above.

The primary purpose of the one-time cleansing of PPE accounts is to establish verifiable PPE balances in terms of existence, condition, and accountability.

Disposal proceedings shall be immediately initiated to avoid further deterioration of the properties and consequent depreciation of their value. A systematic and timely disposal will yield benefits in terms of the possibility of alternative use, a higher appraised value, and the availability of storage areas for other purposes.

Unserviceable properties that can no longer be repaired or reconditioned, and waste materials shall be appraised at scrap or junk value.

Government Funds are sums of money or other resources that include cash, investments, inventories, property, plant and equipment, and other assets belonging to any government agency.

The Petty Cash Custodian may request replenishment of the petty cash fund when the disbursements reach at least 75%, or as the need requires, by submitting a replenishment voucher (Report on Paid Petty Cash Vouchers) with all supporting documents duly summarized in a report of disbursements.

The cash advance and petty cash fund shall be used to pay regular expenses, such as rentals, newspaper subscriptions, utility expenses, etc.

When a cash advance is no longer needed or has not been used for two (2) months, it must be returned to or refunded immediately to the Collecting Officer.

A newly-appointed or designated Accountable Officer shall start with a new cashbook. Before discharging his duties, the new Accountable Officer shall be briefed by the Accountant and the Auditor on the proper recording of the transactions and other matters related to his work.

The Accountable Officer shall reconcile the book balance with the cash on hand on a daily basis. He shall foot and close the books at the end of each month. The Accountable Officer and the Accountant shall reconcile their books of accounts at least quarterly.

Employees due for retirement within one (1) year can be designated as Accountable Officers.

Employees can be sent to foreign training and conferences or attend international commitments when they are due to retire within one year after the said foreign travel.

The personnel concerned are entitled to transportation expenses for the entire trip or the portion of the trip where a government vehicle was used.

The employee must apply for a fidelity bond when a cash advance is obtained for travel expenses.

P500,000.00 cash advance intended for the GAD Learning Sessions was remitted to Ms. K.'s payroll account. She decided not to withdraw that money since she had no secure vault. This is an indication of a STRONG internal control.

All cash advances shall be partially liquidated at the end of each year.

Liquidation of cash advances should only be made when a demand letter is received from the Auditor.

Whenever a cash advance is subjected to cash examination by auditors, any money taken from the accountable officer supported merely by chits and forms of IOUs shall not be considered a valid disbursement.

The Head of the Agency shall ensure that the number of Accountable Officers is kept to the minimum number necessary to facilitate the monitoring of fund and/or property accountabilities.

When a bonded employee changes its workstation (e.g., from NCR to Region 7), the concerned accountable officer cannot carry the bond coverage to the present workstation provided that there is no change in the responsibilities to be discharged as an accountable officer and in the amount of accountability from the previous workstation.