WorksheetsRECAP
Total questions: 10
Worksheet time: 5mins
Which of the following best describes what records can include?
Only physical documents such as books and papers
Only digital files such as emails and PDFs
Both physical and electronic materials like books, maps, photographs, audio/video recordings, and digital files
Only photographs and audio/video recordings
Which statement best describes a centralized file system?
All official files are stored in various action units or divisions.
All official files are concentrated in one central records unit, while action units keep only reference files.
Official files are scattered with no designated storage system.
Files are kept both in a central unit and duplicated equally across all divisions.
Which quality ensures that records remain trustworthy over time?
Fixity
Reliability
Flexibility
Accessibility
Which of the following are modes of records disposition?
Transfer – movement of records from storage areas to the NAP Records Center.
Preservation – transferring records of enduring/archival value to NAP for storage and research use.
Disposal – removing valueless records from office files or storage with proper authority.
Digitization – scanning all physical records to convert them into electronic format.
Which Republic Act outlines the duties of public officials and employees concerning public records, including documenting transactions and protecting records in their custody?
RA 9184 – Government Procurement Reform Act
RA 9470 – National Archives of the Philippines Act of 2007
RA 7160 – Local Government Code of 1991
A 6713 – Code of Conduct and Ethical Standards for Public Officials and Employees
Which of the following are features of DocuTrace?
Reports Generation – ability to create and generate tracking and status reports of documents.
Document Types Management – ability to classify, organize, and manage different document types within the system.
Random deletion of old documents to free up storage.
Auto-generation of government resolutions without approval.
Which role is responsible for managing document types in the system?
Records Officer (Records Section Personnel)
System Admin (ICTU and Records Section Personnel)
FD Chief (FD Chiefs/Unit Heads/Admin Assistants)
Office Head (SDS, ASDS, Officer-in-Charge)
Which roles are allowed to receive, forward, and return documents?
Only System Admin
Records Officer, Standard User, and Office Head
All roles except System Admin
System Admin and FD Chief only
Who is allowed to manage document types?
Records Officer
System Admin
Standard User
FD Chief
What does PNPKI stand for?
Philippine National Public Knowledge Information
Philippine National Public Key Infrastructure
Philippine Network for Public Key Integration
Public National Program for Key Identification
