4.6 Edit Documents - TestOut

4.6 Edit Documents - TestOut

Find

• The Find button (or the keyboard shortcut, Ctrl + F) opens the Navigation Pane on the left side of the screen.

• You can use the options in this pane to search your documents for words, phrases, particular graphics, tables, comments, and other elements.

  Once you enter the word you're looking for, every instance of the word will be highlighted in yellow in the document. You can move up and down through these instances using the arrow buttons.

Multiple Choice

The keyboard shortcut for Find is _____.

• Ctrl + N

• Ctrl + F

• Ctrl + L

• Ctrl + W

Replace

• The Replace button (or the keyboard shortcut, Ctrl + H) launches the Find and Replace dialog box.

• You can use the options in this dialog to replace one or more instances of a word or phrase with different text.

• In addition, this dialog box provides advanced search options, such as using wildcards and finding similar words.

Multiple Choice

The Replace button or the keyboard shortcut, Ctrl + H launches the _______ dialog box.

• Find

• Replace

• Find and Replace

• Navigation pane

Spelling & Grammar

• The spelling and grammar checker flags words and phrases that may need to be corrected.

• When you click the Spelling & Grammar button on the ribbon, Word scans the entire document for possible errors.

• You can then check each item, one at a time, and decide whether to ignore it or make the suggested change. If you consistently use a word correctly that is not found in Word's dictionary, you can add that word to the dictionary.

Thesaurus

• In addition to helping you replace a word with a more fitting synonym, Word's Thesaurus tool provides dictionary definitions and audio pronunciations.

• When you select a word or phrase in the document and then open the Thesaurus, you can replace the current selection with a synonym.

  
  

• The thesaurus can be accessed through either the ribbon or the right-click shortcut menu.

Multiple Choice

This feature helps you replace a word with a more fitting synonym.

• Find and Replace

• Synonyms

• Thesaurus

• Autocorrect

Word Count

• The total number of words in your document is displayed on the status bar in the lower left-hand corner.

• You can view both the word count and additional document statistics by using the Word Count button on the Review tab.

• Document statistics include the total number of pages, characters with and without spaces, paragraphs, and lines.

Multiple Choice

You can view both the word count and additional document statistics by using the Word Count button on the ________ tab.

• Home

• View

• Layout

• Review

AutoCorrect

• The AutoCorrect feature automatically corrects common typos and misspelled words as you type. 

• You can use the AutoCorrect Options dialog to modify the default replacement rules and enter exceptions.

• AutoCorrect also automatically inserts symbols, capitalizes the first letter of sentences, and corrects any accidental use of the Caps Lock key.

AutoCorrect Options

• The AutoCorrect Options dialog box allows you to modify what Word automatically corrects as you type.

  
  

• To access AutoCorrect Options, go to the Backstage view and click Options > Proofing > AutoCorrect Options.

• You can also bring up the dialog box by clicking on the little blue rectangle that appears below a word that has just been autocorrected.

Multiple Choice

To access AutoCorrect Options, go to the Home tab and click Options > Proofing > AutoCorrect Options.

• True

• False

Spelling & Grammar checker

• The spelling and grammar checker is turned on by default.

• When a potentially misspelled word is detected, it is underlined in red.

• You can then right-click to view spelling suggestions and correct the spelling.

• Automatic spell checking can be turned off by going to the Backstage view and clicking Options > Word Options > Proofing and clearing Check spelling as you type check box.

Multiple Select

Automatic spell checking cannot be turned off.

• True

• False

What are these 3 items found on a Word document?

Multiple Choice

What is #1?

• AutoCorrect

• AutoCorrect Options

• Spell check as you type

• Spelling and Grammar check

Multiple Choice

What is #2?

• AutoCorrect

• AutoCorrect options

• Spell check as you type

• Spelling & Grammar check

Multiple Choice

What is #3?

• AutoCorrect

• AutoCorrect options

• Spell check as you type

• Spelling & Grammar check

Recommendations

General

• Check your work by hand before submitting a final version.

• The spelling and grammar check has some limitations and will not detect every possible error.

• Consider adding words to the AutoCorrect dictionary if your document contains uncommon names or terms that aren't recognized by the dictionary.

• Apply styles to give your document consistent formatting and to avoid making repetitive formatting changes.

Spelling/Grammar Settings

• Running the spelling and grammar check from the ribbon for your entire document is the most efficient way to correct errors.

• However, you can also correct errors as you type by right-clicking words or phrases that have been underlined in red or blue.

• Never accept spelling or grammar check suggestions without verifying that the changes are appropriate within the context

AutoCorrect vs. Spell Check

• AutoCorrect changes text automatically, while the spelling and grammar check marks possible errors for you to examine and correct.

Multiple Choice

The spelling and grammar check does not limitations and will detect every possible error.

• True

• False

Multiple Choice

Running the spelling and grammar check from the ribbon for your entire document is the most efficient way to correct errors.

• True

• False

Multiple Choice

You should spelling or grammar check suggestions without verifying that the changes are appropriate within the context

• True

• False