Organise Workplace Information Topic Two Review, Part Two

Open Ended

What are some common ways to share information in a business environment

Ways to share information:

​•Sharing a link to a cloud-based site, such as Dropbox, SharePoint or Google Drive

•Posting hard copy documents

•Using a courier to deliver hard copy documents

•Delivering a presentation to a group

•Sending an email with a document attached

•Hand delivering a record to an internal stakeholder

•Communicating information verbally

Open Ended

What do you have to consider when distributing information?

Considerations when distributing information:

​•Document size

•Confidentiality of material

•Need for original work or copies

•The security, presentation and physical condition of the documents

•Policies and procedures of your organisation

•Industry standards

Open Ended

What should ALL emails have (include)?

Email structure:

•All emails should have a greeting, main points, and an ending/farewell

•An email may be formal or informal depending on the relationship of the writer and the recipient

•Don’t forget attachments! 

•Mark if the email is high importance

•Make sure the subject line is clear​