Records Management

What is magnetic media?

• Information kept for future use

• A set of procedures used to organize, store, retrieve, and dispose of records

• Disks or tapes used to store records electronically

• The process of storing records in a orderly manner within an organized system

What is a retention schedule?

• Removing a record from the file and recording pertinent information

• A list of how long each type of record should be kept

• Forms of micrographics, such as microfil or microfiche

• Transferring records to permanent storage or destroying records

What is filing?

• Photographically reducing documents to store on microfilm

• Converting documents to electronic form

• Creating, distribution, use maintenance and dispositiion of records

• The process of storing records in an orderly manner within an organized system

What is a microform?

• Photographically reducing documents to store on microfilm

• Disks or tapes used to store records electronically

• Information kelp for future reference

• Forms of micrographics, such as roll microfilm or microfiche

What is an imaging system?

• Information kept for future reference

• Converts documents to electronic form

• Removing a record from the file and recording pertinent information

• Converts documents to electronic form

What does records disposition refer to?

• Transferring records to permanent storage or destroying records

• List of how long each type of record should be kept

• Includes steps for prevention, readiness reaction and recovery from an event that causes harm to or loss of records

• A set of procedures used to organize, store, retrieve, and dispose of records

In records management, what is a record?

• What my parents used to listen to music

• 
• Information kept for future reference

• The process of storing records in an orderly manner within an organized system

What is a disaster plan?

• Forms of micrographics, such as roll microfilm or microfiche

• Photographically reducing documents to store on microfilm

• Includes steps for prevention, readiness reaction and recovery from an event that causes harm to or loss of records

• Creation, distribution, use, maintenance, and disposition of records

What is charging out?

• Removing a record from the file and recording pertinent information

• Mr. Knowles maxes out his credit card

• Converts documents to electronic form

• List of how long each type of record should be kept

What is a record life cycle?

• List of how long each type of record should be kept

• The process of storing records in an orderly manner within an organized system

• Creation, distribution, use, maintenance, and disposition of records

• A set of procedures used to organize, store, retrieve, and dispose of records