M3P_Assessment

What should be prepared for a meeting?

• List of key members who needs to be present

• Agenda (Reason for meeting)

• List of outstanding issues

• Food and Drinks

Who should be sharing the information during the meeting?

• Members who have urgent tasks that needs resolution

• Members who need to give updates regarding outstanding tasks

• Everyone

• Only the one who called for the meeting

How long should each meeting last?

• Around 30 minutes

• As long as it takes to resolve the issue

• It depends on the meeting objective

• 2 hours minimum

Who should follow up with the assigned tasks?

• Key stakeholders and team leaders

• Relevant personnel

• Only the department involved

• Everyone in the meeting

How can we ensure constructive exchanges between members?

• Stay on topic

• Ensure that feedback and comments are based on evidence and tangible

• Meeting leader gathers everyone back to the topic

• Point and blame

How can we ensure we follow up with the assigned tasks?

• Refer to the meeting minutes

• Relevant members take ownership

• Team leaders also follow up

• Assume that members know what to do