Tutorial 3 IMD237

Which of the following is true about the functions of records center?

• Provide reference services until the date of their disposal

• Manage non-current records

• Preserve and conserve various types of records

• Preparing disposal schedule and emergency plan

Below are the elements of security and access in the records center except,

• the boxes should carry no marking that give a direct indication of their contents

• the records of the boxes are not easily identifiable on the outside of the box

• records should be stored in randomly selected location

• classified records must not be kept in accordance with general rules

Which of the following statement is true?

• Commercial records center is a records center that stores the records of other organizations and provides services for profit and fee basis

• Service provide by national records center is for profit making and fee basis

• Records in departmental records center can be accessed by public user

• Departmental records center owned by government department which maintains and manages current records

The followings are the purposes of communication system except to,

• arrange and facilitate the transfer of records from agencies to records center

• arrange for disposal of records ready for destruction

• allow the records staff to check on the whereabouts and return of records that have been issued to agencies

• received and administer all records in any format, which are retired from current records system

Which of the following is not an advantage of central site?

• Easy to transfer and retrieve the records

• Slow timely services

• Staff quickly become familiar with the records center

• Good records management practice

Which of the following is false?

• Build the shelving stacks as high as possible

• Shelves should not be set as uniform spacing in order to accommodate standard sized boxes or containers

• Have some adjustable shelving as there will be records that will not fit the standard space

• Suggested to have shelves about 6 meters in height

The following are examples of records, except?

• Minutes meeting

• Ephemera

• Doodles

• Circular letter

• Agreement

Staff and users are easily identified by wearing a visible identity card, this statement refers to?

• Security and access

• Custodial security

• Environmental security

• Efficiency and economy

The establishment of records center is based on the functions of the organization.

• Departmental records center

• Agency records center

• Commercial records center

• National records center

Which of the following is the reason of the liaison officer to aware of the current situation in the creating agency?

• to identify which records should be transferred to the records center

• to create records in creating agency

• to plan the storage facilities in archival institution

• to suggest the human resource management in creating agency