Records Inventory

What is the word of the week?

• Records

• Management

• Inventory

• Information

What is the purpose of a records inventory?

• To identify all the records stored in the records center

• To create a box inventory

• To count the number of items in a retail store

• To develop file plans

What is a series in records management?

• A group of records that are stored in electronic systems

• A group of records that relate to the same topic

• A list of all the titles of the folders in each box

• A group of records that come from the same business process

What does a records inventory help to discover?

• What kinds of records series and information systems the office is creating and maintaining

• The volume of information in the records center

• How many employees work in the office

• The number of items in a warehouse

What can an inventory help to identify?

• Opportunities to increase the number of duplicate copies

• Security concerns in the office

• Best practices in managing records

• Conditions that support the survival of records

What does good planning depend on?

• Good information

• Good technology

• Good management

• Good communication

What information will help to identify records schedules that need to be updated?

• The number of items in a warehouse

• The number of employees in the office

• The volume of information in the records center

• The number of years each series covers

What will you use the information from the inventory for if you are standing up an electronic records management system?

• To begin creating file plans and filing structures

• To compare the records to existing schedules

• To identify vital records that need to be backed up off-site

• To plan for a new e-records system

What is a records inventory the first step toward?

• Better communication in the office

• Better storage of electronic records

• Better security for records

• Better records and information management

Where can you find more information about records inventories and records management?

• In a retail store

• In a warehouse

• At the records center

• Online at archives.gov