Understanding Email

What is the primary purpose of email?

• Sending messages over the internet

• Storing data

• Browsing the web

• Playing games

Answer explanation

The primary purpose of email is sending messages over the internet, allowing users to communicate quickly and efficiently. Other options like storing data, browsing the web, or playing games do not define the main function of email.

Which protocol is used to send an email?

• HTTP

• SMTP

• FTP

• IMAP

Answer explanation

SMTP (Simple Mail Transfer Protocol) is the standard protocol used for sending emails. HTTP is for web traffic, FTP is for file transfers, and IMAP is for retrieving emails, making SMTP the correct choice for sending emails.

What does IMAP stand for?

• Internet Message Access Protocol

• Instant Messaging Access Protocol

• Internal Mail Access Protocol

• Internet Mail Application Protocol

Answer explanation

IMAP stands for Internet Message Access Protocol, which is a standard protocol used by email clients to retrieve messages from a mail server. The other options do not accurately describe IMAP.

The process of creating a message using an email client is called?

• Addressing

• Sending

• Composition
• Retrieval

Answer explanation

The process of creating a message in an email client is known as Composition. This term specifically refers to the act of writing and formatting the email content before sending it.

Which of the following is a drawback of using email? A) Instant communication B) Requires internet access C) Can send attachments D) Multiple recipients allowed.

• Instant communication

• Requires internet access

• Can send attachments

• Multiple recipients allowed.

Answer explanation

The drawback of using email is that it requires internet access. Without an internet connection, you cannot send or receive emails, making it less accessible compared to other communication methods.

The process of transmitting the email to the recipient's mail server is called .

• Sending
• Addressing

• Storage

• Retrieval

Answer explanation

The correct choice is A) Sending, as it refers to the process of transmitting an email to the recipient's mail server. Addressing involves specifying the recipient, while storage and retrieval pertain to saving and accessing emails.

Which email protocol is used to access emails from a server?

• SMTP

• HTTP

• IMAP

• FTP

Answer explanation

IMAP (Internet Message Access Protocol) is specifically designed for accessing and managing emails on a server, allowing users to read and organize their messages without downloading them. SMTP is for sending emails, not accessing them.

Which of the following is an advantage of using email?

• Slow transmission

• Limited accessibility

• Provides a written record

• Cannot send attachments

Answer explanation

An advantage of using email is that it provides a written record of communications, which can be useful for reference and accountability. The other options listed are disadvantages.

Emails can be sent to multiple ________, saving time and effort.

• Devices

• Recipients
• Servers

• Protocols

Answer explanation

The correct choice is 'Recipients' because emails are typically sent to multiple recipients, allowing for efficient communication. Devices, servers, and protocols do not fit the context of sending emails to multiple entities.

Emails provide a ________ way to communicate, as they are typically free.

• Expensive

• Economical
• Complicated

• Slow

Answer explanation

Emails are considered an economical way to communicate because they are typically free, unlike expensive alternatives such as phone calls or postal services. This makes them accessible for most users.