OTC PPE Ex. 1

Are tangible items that are: purchased, constructed, developed or otherwise acquired; held for use in the production or supply of goods or services or to produce program outputs; for rental to others (other than investment property); for administrative purposes; expected to be used during more than one reporting period; and not intended for resale in the ordinary course of operations.

• Inventory

• Property, Plant and Equipment

• Building

The cost of an item of PPE shall be recognized as Property, Plant and Equipment if it meets the capitalization threshold of ___________.

• P50,000

• P5,000

• P15,000

Shall be responsible for the actual count to ascertain the existence, completeness and condition of all PPEs owned by the government agency.

• Investigation Committee

• Inventory Committee

• Disposal Committee

Contains, at the least, the specific assignments/duties of the Committee members, the cut-off date and a schedule specifying the dates and locations of the inventory taking activities from start up to the targeted completion of the physical inventory.

• Annual Plan and Budget

• Work and Financial Plan

• Physical Inventory Plan

It includes the latest RPCPPE/Physical Inventory Report, List of PPE items which are included in the RPCPPE but not recorded in PPELCs, and List of PPE items which are recorded in the PPELCs but not recorded in RPCPPE.

• Inventory Working Papers

• List of PPEs Found at Station

• List of Non-existing/missing PPEs

It is an indispensable procedure for manually counting the PPEs to verify the existence and condition of PPEs, and checking the integrity of property custodianship.

• Observation

• Inspection

• Physical Count / Inventory-taking

It refers to the process of comparing two sets of records or financial information, such as RPCPPE, Property Cards, PPE Ledger Cards or other relevant records, to ensure their accuracy and consistency.

• Reconciliation

• Analysis

• Evaluation

This form shall be used to report the physical count and condition of PPE by type as at a given date, including those which are unrecorded and those which could not be accounted for. It shows the balance of PPE per property cards and per count and the shortage/overage, if any. It shall be rendered by the Inventory Committee, on its yearly physical count of properties owned by the entity.

• Inspection Report

• Report on the Physical Count of Property, Plant and Equipment (RPCPPE)

• Acceptance Report

These are PPE items not included in the inventory working papers, but there is reasonable basis to consider the same as owned by the agency, which shall be included in the physical count and tagged with property stickers.

• Derecognized PPEs

• Non-existing/missing PPEs

• PPEs Found at Station

These are PPE items included in the inventory working papers but are not found during the physical count.

• PPEs Found at Station

• Non-existing/missing PPEs

• Derecognized PPEs