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COM2512 Question Bank

Total questions: 53

Worksheet time: 52mins

Name
Class
Date
1.

What is a list of items prepared BEFORE a meeting to be discussed or acted upon?

a)

minutes

b)

agenda

c)

report

2.

What are the components found in the heading section of the agenda?

a)

call to order, time, date

b)

location, new business, adjournment

c)

organization name, date, location, and time of the meeting

3.

What is prepared AFTER a meeting that describes the discussions, decisions, and actions that occurred during a business meeting?

a)

agenda

b)

report

c)

minutes

4.

What is the formal declaration that the meeting has officially begun?

a)

adjournment

b)

call to order

c)

committee reports

5.

What it the review of previous minutes by board members?

a)

committee reports

b)

approval of minutes

c)

call to order

6.

What is the notation of who adjourned the meeting and the meeting has officially ended?

a)

closing

b)

call to order

c)

adjournment

7.

What includes the keyed name of the recording secretary and a signature?

a)

adjournment

b)

signature line

c)

handwriting

8.

How should the agenda heading be aligned?

a)

left align

b)

right align

c)

center align

9.

How should the minutes heading be aligned?

a)

right aligned

b)

center aligned

c)

left aligned

10.
Part of agenda that has the organization name, the title Agenda, the date, time and location?
a)
Title 
b)
Heading 
c)
Body 
d)
Opening
11.
Document that has a list of items to be discussed or acted upon at a meeting?
a)
Minutes 
b)
Business Letter 
c)
Spreadsheet 
d)
Agenda 
12.
Minutes part with name of org., type of meeting, date minutes keyed, and location of meeting.
a)
Heading 
b)
Call to Order 
c)
Body 
d)
New Business
13.
What goes in a heading?
a)
Organization Name
b)
Date & Time
c)
Location
d)
All of the above
14.
What is a list of item to be discussed or acted upon at a meeting?
a)
Agenda
b)
Minutes
15.
Who might use business meeting minutes?
a)
PTO
b)
A stockholder's meeting
c)
Board of Education
d)
All of the above
16.
Document that has a list of items to be discussed or acted upon at a meeting?
a)
Minutes 
b)
Business Letter 
c)
Spreadsheet 
d)
Agenda 
17.
 The HEADING of an agenda must be?
a)
Left aligned
b)
Right aligned
c)
Centered
d)
At the bottom
18.
Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point is a good example of minutes.
a)
True
b)
False
19.
Which document is used by a secretary to record the proceedings at the monthly Rotary Club meetings?
a)
business letter
b)
memo
c)
minutes
d)
title page
20.
What are business meeting minutes?
a)
a list of what will be discussed or acted upon at meetings, events or conferences
b)
notes that describe discussions, decisions and actions that happen during a business meeting
21.
The agenda is prepared after the meeting has occurred.
a)
True
b)
False
22.

Which one is NOT the notice content?

a)

Notice Date

b)

Date, Day & Time of meeting

c)

Name of the member

d)

Place of Meeting

23.

Length of Annual General Meeting notice?

a)

Not less than 21 days

b)

More than 21 days

c)

Not less than 14 days

d)

More than 14 days

24.

"The minimum acceptable number of persons required to be present to constitute a meeting"

a)

CONVENED

b)

AGENDA

c)

PROXY

d)

QUORUM

25.

Which is NOT Contents of the Notice?

a)

Place of a meeting

b)

Date of notice

c)

Form of resolution

d)

Proxy

26.

Person entitled to receive the notice

a)

Members

b)

Auditors

c)

Company Secretary

d)

Joint Holders

27.

"The person who is entitled or authorized to summon a meeting and can give a valid notice of meeting" is a DEFINITION for?

a)

NOTICE

b)

AGENDA

c)

SERVICE

d)

CONVENING AUTHORITY

28.

Acceptance of the motion

a)

Postponement

b)

Adjournment

c)

Resolution

d)

Voting

29.

A list of items to be discussed upon

a)

Agenda

b)

Minutes

30.

Which one is prepared before the meeting?

a)

Agenda

b)

Minutes

31.

What should the alignment be for the heading for an agenda?

a)

Left

b)

Center

c)

Right

32.
 Which document is used by the principal to prepare a list of the topics that will be discussed at the next staff meeting? 
a)
 Agenda
b)
 Personal Business Letter
c)
 Research Report 
d)
 Table
33.
if Nick were to write down everything he wants to discuss at a business meeting what is he using  
a)
minutes
b)
agenda
c)
report
d)
Table of contents
34.
true or false
a agenda is prepared after a meeting
a)
true
b)
false
35.
The heading of an AGENDA has how many components?
a)
2
b)
3
c)
4
d)
5
36.

What name is given to the document used to inform attendees of the items for discussion at a meeting?

a)

Discussion List

b)

Notice of Meeting

c)

Agenda

d)

Minutes

37.

What name is given to the document used to record a summary of key points discussed at a previous meeting?

a)

Chairperson's Agenda

b)

Notice of Meeting

c)

Agenda

d)

Minutes

38.

What information would NOT appear on a Notice of Meeting?

a)

Date of Meeting

b)

Location of Meeting

c)

Time of Meeting

d)

Discussion points for Meeting

39.

Which task below would NOT be a consideration when choosing a suitable venue for a meeting?

a)

Cost / Budget available

b)

Distance for staff travelling

c)

If used by rival companies

d)

Facilities available

40.

Which task would NOT be done in the run up to a meeting?

a)

Create and send out Notice of Meeting and Agenda

b)

Prepare Chairperson's Agenda

c)

Book venue

d)

Type up Minutes of forthcoming meeting

41.

What name is given to the document used to inform attendees of a forthcoming meeting?

a)

Invitation to Meeting

b)

Notice of Meeting

c)

Agenda

d)

E-mail

42.

An AGM is held ...

a)

Every day

b)

Every week

c)

Every year

d)

When required

43.

Which technology allows meetings to be held between people in different locations with both visual and sound links?

a)

Web conferencing

b)

Audio conferencing

c)

E-mail

d)

Tele conferencing

44.

Which technology can be subject to time delays which may cause frustration during meetings

a)

Web conferencing

b)

Interactive whiteboard

c)

E-mail

d)

Networks

45.

Which technology can support informal visual meetings between staff 'on the move'?

a)

Smart phones

b)

Interactive whiteboard

c)

E-diary

d)

Networks

46.

Which technology can help the Admin Assistant select the most suitable date and time for a meeting?

a)

Smart phones

b)

Interactive whiteboard

c)

E-diary

d)

Networks

47.

Which is NOT a standing item on an agenda?

a)

AOB

b)

Apologies for absence

c)

Date and time of next meeting

d)

Staff welfare

48.
Which of these are components of minutes?
a)
Heading and Call to Order
b)
Approval of Minutes and Committee Reports
c)
Old Business and New Business
d)
All of the above
49.
What agenda component indicates the meeting is beginning?
a)
Call to Order
b)
Adjournment
c)
Approval of minutes
d)
Welcome
50.
Which component contains the description of the company, date of the meeting and location of the meeting?
a)
approval of minutes
b)
call to order
c)
heading
d)
roll call
51.
formal declaration by the chairperson of the meeting that it has officially begun
a)
Committee Reports
b)
Old Business
c)
Call to order
d)
New Business
52.
used to describe the discussions, decisions, and actions that occurred during a business meeting:
a)
Agenda
b)
Heading
c)
Minutes
d)
Body
53.
Minutes are recorded so people that missed the meeting can review what was discussed
a)
True
b)
False

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