Processing Incoming and Outgoing Mail

Open all of your supervisor's mail if authorized to do so. If mail marked Personal or Confidential is opened accidentally, select the correct procedures.

• Reseal with dark tape and date

• Reseal with clear tap and date

• Note "Opened by Mistake"

• Place initials by notation

To skim an item and write necessary or helpful notes in the margin of a document or attach self-stick notes.

• annotate

• tickler file notes

• listing

• notations

Includes all correspondence, whether handwritten or typewritten; all bills and statements of accounts.

• First-class Mail

• Priority Mail

• Parcel Post

• Media Mail

Two-to-three day service to most domestic destinations.

• First-class mail

• Priority mail

• Express mail

• Parcel post

Fastest mail service. Offers overnight delivery to most destinations.

• Priority mail

• First-class mail

• Express mail

• COD

This mail service provides the sender with a mailing receipt. The USPS keeps a record of delivery.

• Certified mail

• Insured mail

• Registered mail

• Delivery confirmation

This mailing service is used to cover mailings for loss or damages.

• Certified mail

• Insured mail

• Registered mail

• Signature of Confirmation

This mail service provides the greatest security for valuables. The sender gets a receipt at the time of mailing and a record is kept by the USPS.

• Registered mail

• Insured mail

• Certified mail

• Delivery confirmation

This mail service is used to provide proof of the date and time of delivery or attempted delivery by collecting a signature.

• Registered mail

• COD

• Signature of Reciept

• Signature of Confirmation

ZIP stands for

• Zone Insurance Plan

• Zone Improving Plan

• Zone Improvement Plan

• Zone In Place