Ariba Contracts AR211 - Creating Contracts

Which fields are required when setting up a delegation to another user? There are two correct answers

• Delegatee

• Start Date/End Date

• Notification Preferences

• Delegator

Answer explanation

The configure screen of a delegation consists of the Delegatee, Delegation Start Date, Delegation End Date, and Reason for Delegation fields. Additionally, there is also a checkbox for the Delegator to check if they would like to continue to receive notifications of any approval requests

 

1. If a user wants to create a contract workspace that does not expire, which of the following options should they select in the Term Type field?

• Fixed

• Perpetual

• Auto Renew

• None, this can be handled by leaving the expiration date

Answer explanation

A Perpetual term type option is also known as an evergreen contract. A perpetual contract never expires.

In SAP Ariba Contracts, what tasks involve the routing of a document to another user?  There are three correct answers

• Approval Task

• Notification Task

• Negotiation Task

• Review Task

Answer explanation

 Review Tasks are designed to route a particular document for other users to review and redline. Document reviewers can submit comments – usually:

• A Negotiation Task is designed to capture the negotiations between two or more parties concerning a contract, or any other type of document. It captures the comments from the negotiating parties as well as the changes in the document.

• An Approval Task - Approvers have the authority to approve or deny a document with comments. These tasks are used to make sure the proper users have signed off on critical contract documents before they are published.

• A Notification Task is used to send email reminders to recipients. It is used primarily after the contract is published to remind users to take some action, such as check contract activity or market pricing periodically. These reminders can be set up to be sent once or repeatedly on a scheduled basis.

What types of contract workspaces does SAP Ariba contracts support? There are three correct answers

• Contract Workspace (Procurement)

• Contract Workspace (Sales)

• Contract Workspace (Internal)

• Contract Workspace (External)

Answer explanation

SAP Ariba Contracts supports the following contract workspace types:

• Contract Workspace (Procurement): Used for contracts with a supplier

• Contract Workspace (Sales): Used for contracts with a customer or buyer

• Contract Workspace (Internal): Used for contracts within companies or organizations

With Enhanced Contract Authoring, how are sections and clauses determined by the system?

• Document Styles

• Setting up bookmarks

• Insert field codes

• Document Properties

Answer explanation

Sections and clauses of a contract document are determined by document styles in Microsoft Word.

What is the name of the view in which a user can see the sections and clauses of a Main Agreement?

• Full View

• Outline View

• Contract View

• Compact View

Answer explanation

Outline View is the name of the user interface that is used to manage the assembly of the Main Agreement.

Which of the following clause types indicate that a clause was manually changed by a user?

• Non-Standard

• Library

• Ad Hoc Library

• Ad Hoc

Answer explanation

A Non-Standard clause type indicates a clause that was manually edited by a user. It may have started out as another type, but because someone edited it, it is considered non-standard (not from the template or library).

When reviewing the changes made to the main Agreement, how can a user identify what has been removed in the Outline View?

• Red = Added, Green = Modified, Blue = Deleted

• Red = Deleted, Green = Added, Blue = No change

• Red = Modified, Green = Added, Blue = Deleted

• Red = Deleted, Green = Added, Blue = Modified

Answer explanation

When reviewing the changes made to the main Agreement, a user can identify the modifications in the Outline View as follows:

·         Red = Deleted

·         Green = Added

·         Blue = Modified

The ____ is the core document of a contract workspace with special functionality for authoring features

• Main Agreement

• Pricing Terms

• Contract Line Items Documents

• Contract Addenda

Answer explanation

 

The Main Agreement is a Microsoft Word document that contains all the text of the contract agreement. The Word integration functionality allows for version control and version comparisons. There can only be one main agreement per SAP Ariba Contracts template and the contract workspace.

Which of the following statements are true for a negotiation with a supplier/customer that is not part of the team tab of your contract workspace?  There are two correct answers

• Task Owner must attach the counter proposals in the system

• Supplier/Customer will negotiate via email

• 1. Supplier/Customer can attach their edited document into the system directly

• 1. Supplier/Customer can access the document through the Manage > My Tasks area

Answer explanation

Supplier/Customer does not have access to the SAP Ariba Contracts and all negotiation is done via email.

If the supplier/customer counters the proposal, the task owner is responsible for attaching the counter proposal to the task as the supplier/customer does not have access to the system.