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Reprographics, Meeting Review

Total questions: 51

Worksheet time: 55mins

Name
Class
Date
1.

Reprographics is the process of making copies of graphics images and printed documents

a)

True

b)

False

2.

All companies have a reprographics center

a)

True

b)

False

c)

Maybe

3.

This device protects and binds a document with an adhesive clear plastic.

a)

Comb binder

b)

Thermal binder

c)

Thermal laminator

4.

The __________________________ completes reprographic duties.

a)

Accounts Staff

b)

HR Staff

c)

Administrative / Clerical Staff

d)

Purchasing Staff

5.

Offset Duplicators

a)

Used to print business cards

b)

Used to print newpapers and magazines

c)

Used to print regular office notices

6.

Scanners can only be flatbed devices.

a)

True

b)

False

7.

When determining the needs of the reprographic center you would consider which two?

a)

The number of copies of various documents

b)

The turnaround time

c)

Where the document will be used

8.

To control the cost of reprographics consider which two

a)

Using the most expensive ink or toner

b)

Print only on one side of the document

c)

Using the most economical printing and copying processes

d)

Use reprographic centers instead of outsourcing work.

9.

Copies can only come in color

a)

True

b)

False

10.

Printers can not staple or collate documents.

a)

True

b)

False

11.

This type of duplicator used carbon paper underneath to create a copy of the document.

a)

Spirit duplicator

b)

Mimeograph duplicator

c)

Offset duplicator

d)

Photocopier

12.

Out trays are used for photocopying requests

a)

True

b)

False

13.

Holes are punched into documents and binded with a

a)

Brush

b)

Thin plastic

c)

Comb

d)

Tape

14.

In small offices ___________________________ performs reprographic duties.

a)

Mail Clerk

b)

Individuals

c)

Team leaders

d)

Junior staff

15.

The term 'reprographics' is defined as:

a)

the desire to create new office equipment

b)

generating office products and services

c)

the ability to keep the office up-to-date with technology

d)

the art or process of copying , reprinting , or reproducing printed material |

16.

Type of binder that uses heat to fasten an adhesive spine to the book is called a

a)

Comb Binder

b)

Thermal Binder

c)

Decoratve Binder

d)

Coloured Binder

17.

What are the two types of scanners?

a)

Flatbed and Comb

b)

Hand held and Thermal

c)

Hand held and a flatbed

d)

Inkjet and Lazer

18.

to collect and combine texts, information, or data is know as:

a)

Sort

b)

Collate

c)

Fasten

d)

Produce

19.

Provides an extra copy of a document or graphic for storage on the computer is a

a)

Facsimile

b)

Telephone

c)

Printer

d)

Scanner

20.

Involves taking unorganized facts and arranging them in such a way as to obtain the desired information with the use of high speed electronics equipment like computer machines.

a)

Computing

b)

Accounting

c)

Data processing

21.

What could a business do to maintain the safety of digital files?

a)

issue keys to staff

b)

have staff ID badges

c)

install CCTV cameras

d)

install a password protection system

22.

Which of the following are advantages of using networks?

a)

You can buy things 24 hours a day

b)

You can share devices such as printers

c)

Users of the network can communicate through email

d)

They are cheap to set up

23.

What is the name of the document that provides key information on travel, accommodation and events in order of date and time?

a)

Travel/Accommodation Request Form

b)

Contract of Employment

c)

Itinerary

d)

Agenda

24.

When would minutes be prepared?

a)

Before a meeting to list what items need to be discussed

b)

Before a business trip to outline where and when someone needs to be

c)

After an accident to describe what happened

d)

After a meeting to describe what was discussed and agreed?

25.

Which of the following services are performed by the office?

a)

A. Making goods for sale

b)

B. Transporting goods to customers

c)

C. Receiving and processing information

d)

D. Designing new products to be made

26.

Office services include:


a)

A. handling queries, receiving visitors, teaching

b)

B. receiving visitors, handling mail, filing

c)

C. post, teaching, sales

d)

D. typing, word processing, computers

27.

Hard copy produced from a computer is:

a)

A. a metal plate

b)

B. an operated manual

c)

C. a hard disk

d)

D. printed paper

28.

Which of the following is an output device?

a)

A. Printer

b)

B. Windows

c)

C. Output

d)

Mouse

29.

Dissemination of information means that the information is

a)

A. Stored

b)

B. Destroyed

c)

C. Altered

d)

D. Distributed

30.

Effective and efficient communication in an office is the responsibility of the

a)

A. Human resources officer

b)

B. office manager

c)

C. administrative assistant

d)

D. technical engineer

31.

An employee became ill while on holiday and will therefore be late in returning to work. Which of the following persons should the employee notify?

a)

A. Office clerk

b)

B. Receptionist

c)

C. General Manager

d)

D. Human Resource Manager

32.

Which is an office/business career?

a)

A. Accountant

b)

B. Computer engineer

c)

C. Highlighter

d)

D. Security guard

33.

The people responsible for planning the performance policy of an organization is

a)

A. Junior managers

b)

B. Labour Force

c)

C. Office Worker

d)

D. Board of directors

34.

Which of the following services are performed by the office?

a)

A. Making goods for sale

b)

B. Transporting goods to customers

c)

C. Receiving and processing information

d)

D. Designing new products to be made

35.

Which of the following is an output device?

a)

A. Printer

b)

B. Windows

c)

C. Output

d)

Mouse

36.

To operate various copying and duplicating process

a)

Processing Words

b)

Reprographics

37.

To do basic filing.

a)

Communications

b)

Records Management

38.

To make appointments

a)

Administrative Duties

b)

Communications

39.

Which of these contains a list of items to be discussed in a meeting?

a)

Agenda

b)

Remittance Advice

c)

Credit Note

d)

Letter

40.

This is a proof of payment..

a)

Delivery Note

b)

Receipt

c)

Good Received Note

d)

Agenda

41.

What is defined as a record of what has been discussed and agreed in meeting?

a)

Minutes

b)

Agenda

c)

Notes

d)

Any Other Business

42.

These are used to provide contact details for a business and the design of them can affect a business image

a)

Data collection sheet

b)

Press release

c)

Survey

d)

Business cards

43.

What would you complete in order to ask for 30 copies of a business costs worksheet?

a)

A stock requisition form

b)

A reprographics requisition form

c)

An IT requisition form

d)

A petty cash voucher

44.

The legal right of authors and artists to protect their work against unauthorized usage is a process known as

a)

duplexing

b)

copyrighting

c)

laminating

d)

reprographics

45.

Facilities where records of an organization are preserved because of their continuing or historical value

a)

storage warehouse

b)

archives

c)

data warehouse

d)

records center

46.

What step of information processing sends the information back to you in the manner you need it?

a)

storage

b)

input

c)

distribution

d)

output

47.

Which document is used to prepare a list of the topics that will be discussed at the next staff meeting?

a)

agenda

b)

memo

c)

personal business letter

d)

research report

48.

Which document is used by a secretary to record what happened DURING a meeting?

a)

business letter

b)

memo

c)

minutes

d)

title page

49.

9. All below are the requisites of a valid meeting EXCEPT:

a)

A notice must be sent to all member's organization.

b)

A notice must stated place, day, date & time of meeting.

c)

Adequate notice must be given in seven days.

d)

The secretary with the authority must issue the notice

50.

Secretary should record the meeting minutes.

a)

Informal Meeting

b)

Formal Meeting

51.

Meeting can only be valid if :

a)

There are enough member of meeting

b)

A notice be sent to all entitle person

c)

There are valid chairperson

d)

All above

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