Leading Meetings Quiz

When you are planning a meeting, what is the first thing you should do?

• schedule a time and date

• prepare the agenda

• clarify the purpose of the meeting

• email the minutes from the last meeting

During part of a meeting, a group reviews the agenda, lists ground rules, and assigns roles. What phase of a meeting is this?

• Starting

• Planning

• Focusing

• Facilitating

First Sergeant is a meeting facilitator. He is trying to get attendees to discuss a topic no one seems very interested in. What should he do?

• Directly ask participants a yes or no question, starting with lower-level people

• Confirm with the group that no one is interested in the topic and drop it from the agenda

• Ask open-ended questions

• Ask the dominators first for their input on the topic to get things going

Cadet Gillis is the recorder for a meeting. Which of the following tasks does his job include?

• Reminding the group about how much time is left to the meeting

• Telling the group to stick to the agenda

• Taking notes on attendees, topic discussion, and decisions

• Correcting attendees who violate the ground rules

Sam is planning a meeting. He has prioritized the topics his group needs to cover and lists them in order of importance on the agenda. He's also estimated how long his group will spend on each topic. What else might Sam consider in developing an agenda?

• Include an agenda item for the group to evaluate the previous meeting

• Think about alternating high-energy topics with low-energy topics

• Schedule time to revise the agenda after the first two topics

• Plan for a break every 30 minutes

Which of the following sentences would a good facilitator NOT say?

• Are we getting what we want from this discussion?

• Let's move on. This topic has been exhausted.

• Does anyone have more to add to this topic?

• Please don't interrupt Molly. Everyone will have a chance to speak.

A plan or outline for a meeting is called __________.

• a draft presentation

• a memorandum

• meeting minutes

• an agenda

The official record of what happened at a meeting is called the __________.

• meeting memorandum

• meeting minutes

• meeting record

• meeting roll

_________________ is the type of meeting, people work to answer a question or make a decision about a course of action.

• Mission briefing

• Staff briefing

• Decision briefing

• Cadet briefing

___________ is the way in which the leader ends the meeting.

• Facilitating

• Focusing

• Concluding

• Planning